Account Division

Background

Accounts Division was established on September 2006, as a Self Accounting Department in accordance with Treasury Instruction 139. In ensuring Accounts Division undertake its responsibilities efficiently and effectively, the division is divided into four main functions namely Financial Accounting (Payment, Accounts, Payroll and Assets), Consultation, Monitoring, Management Accounting and two other general functions namely Information Technology and Administration.

Client's Charter

In our effort to improve public system delivery and provide excellent accounting services, we promise to:

Payments completed within 3 calendar days from the date of payment vouchers approved;
Credit monthly salary for government personnel and administration officers of the ministry not later than the date stipulated by the federal government;
Process bulk payment within 5 working days after receiving AP504 file from the agencies;
Process staff advance (AP59) within 14 calendar days from the date of application received;
Provide advisory and consultancy services to the departments and agencies which related to public accounting and finance within 3 working days from the date of enquiry received;
Provide Inspectorate Report within 14 calendar days from the exit conference date.

Functions

Mangement Accounting Section

To provide relevant information and reports in assisting top management in decision making on the following matters:

Provide costs information to evaluate ministrial programs executed under the Outcome Based Budgeting (OBB) and other cost related information needed for management references.
Prepare Cost Analysis to be used by management for monitoring purposes.
Prepare Financial Analysis and reports for top management to make decision.
Analyse and provide information on assets, liabilities and other commitments of the Ministry for financial planning preparation.

Finance Accounting Section

To ensure financial information as below is prepared correctly and timely:

Manage revenues / account receivables
Manage payments / account payables
Perform bulk payments to agencies
Provide technical assistance to Responsibility Centres on operational issues
Prepare accounting operations analysis for management monitoring purposes
Manage Subsidiary Account/Ledgers
Manage Imprest Accounts
Manage Trust Accounts
Manage Deposit Accounts
Prepare monthly / yearly Financial Statements of the Ministry
Provide bank reconciliation for Ministry’s Receipts and Payment Accounts
Manage cheque / telegraphic transfer and EFT rejection / cancelled cheque
Manage accounting for assets and inventories
Prepare analysis of assets’ useful life and recommendation of asset disposal/replacement for management
Ensure Accrual & Cash Ledger are accurate

Consultation Section

To provide consultancy on financial and management accounting and application of accounting systems as follows:

Consult Responsibility Centres on financial and management accounting matters.
Consult and monitor the implementation of accounting system (iGFMAS) at department and agencies under the ministry
Prepare analysis on consultation issues for management to decide on follow up actions
Provide expert opinions and problem solving solutions related to accrual accounting issues
Plan and organize trainings on accounting programs to produce competent staffs
Ensure all accounting officers undergo trainings and continuous development programs for technical skill and knowledge enhancement
Prepare post training analysis to evaluate on the program's effectiveness towards participants.

Monitoring Section

To monitor compliance and verification on financial and management accounting practices in the Ministry as follows:

Perform Compliance Audit
Prepare analysis on compliance and verification issues for management review
Implement Financial Risk Management
Perform Receipting Compliance Audit
Perform Revenue Collection Verification

Administration And Finance Unit

Manage divisional administrative and financial matters

Perform administrative affairs
Perform financial functions
Handle store and assets matters
Handle staffs and service matters
Prepare financial analysis on budget and spending for management review

Objectives

To ensure efficient, effective and sound accounting system in Ministry of Transport.
To monitor the revenue and trust receipts of Federal Government and to take necessary steps in ensuring that the revenue or trust is collected timely.
To ensure that only authorized expenses are charged and recorded in the accounts accordingly.
To report to the Ministry’s Secretary General any material irregularity related to the accounts under his/her jurisdiction.